Free HR templates and forms

A blank 2027 company holiday calendar: all 12 months laid out Monday first, a line per month for holiday dates, and a holiday list to publish to your team.

A free 30-60-90 day onboarding plan template: goals for each phase, 3 check-in meetings and a sign-off table the manager and new hire fill in together.

A letter for a full day missed without prior approval: the dates, why notice was impossible, what evidence exists, and what happens to those days.

An absence tracker template for sickness, no-shows and partial days: a daily log, a monthly summary per person and 2 formulas that flag repeat patterns.

A letter confirming the home address an employer holds on file, for a landlord, a utility or an office that needs 1 employer-signed proof. Copy it.

An agency timesheet that groups a week of hours by client and engagement type, keeps pitch and bench time visible, and tracks retainer hours used.

An annual leave application for a holiday booked weeks ahead, with the cover plan a manager actually wants to see before approving the dates.

A workplace harassment policy template: what the behaviour looks like with examples, where it applies, how to report it, and what happens after a report.

An appointment letter template for a candidate who has already accepted, covering joining date, grade, reporting line and the papers to bring on day one.

How to ask a doctor for a certificate your workplace will accept, including the four details that get a note sent back for a rewrite.

A request for a laptop, phone or other equipment, written so IT can answer it from stock where possible instead of buying a second machine.

A signed receipt confirming an employee read the attendance policy, the version they read, the date, and the specific rules explained to them.

Copy an attendance policy that defines the working day, the grace window, what counts as late, half day and absent, and how a wrong punch gets fixed.

A monthly roll where every person gets a row and every date a column. Marks for present, absent, leave, holiday and half day, with a legend that fits.

An attendance tracker for Excel or Google Sheets with check-in, check-out, late minutes and working hours worked out by formula, plus a monthly summary.

A formal notice from employer to employee: the dates at issue, what was expected, the standard required next, and the review date the matter returns on.

A letter asking a bank to open a salary account for a new joiner, naming the account type, 1 identity document and the payer. Copy the template.

A bereavement leave note written for someone who has just lost a relative, kept plain and brief, with guidance on what nobody should have to explain.

A billable hours tracker for Excel or Google Sheets: each entry marked billable or not, your own rate, and formulas for billable share and client totals.

A two-week timesheet for a biweekly pay period: 14 days of in and out times, each week totalled on its own, extra hours split out, and one sign-off.

A free capacity planning template: expected hours minus leave and holidays, booked hours against them, and an under, partial, full or over band per week.

A casual leave note for a personal errand that will not wait, written short so it reads as routine rather than as something needing a discussion.

A short code of conduct covering honesty, respect, conflicts of interest, gifts, confidentiality and outside work, with the behaviour spelled out.

A contract renewal letter template for extending a fixed-term engagement, naming the new end date, any revised terms and the deadline for a reply.

Log daily activities in time blocks: what you worked on, for which project, for how long, and what came of it, with an end-of-day recap. Free to copy.

A one-page handover form for issuing or collecting a laptop, phone or access card: serials, condition, accessories, both signatures and the date.

What to send when something has gone wrong and you must leave now, written for a phone, plus the follow-up note to send once things have settled.

A free employee availability form: hours someone can work each day, preferred shifts, weekly limits and dates away, with a manager reply and start date.

A full employee handbook template you can copy: seven parts written out, from welcome to leaving, with each policy linked rather than pasted in.

An employee information form for new joiners in 5 sections: personal details, contact, emergency contacts, the job record and skills, ready to copy.

An employee of the month certificate you can copy and print, with 3 citation examples, the announcement message and a simple way to pick the winner.

An offboarding SOP: notice logged, handover written, accounts closed on the last day, hardware returned, final pay settled, and the exit conversation held.

An onboarding SOP split by owner and by day: what HR does before day one, what IT issues, what the manager sets up, and what the joiner confirms.

A transfer letter template for moving an employee between offices, departments or client sites, covering the release date, handover and relocation support.

A written warning that records the incident, the missed standard, the fix expected by 1 named date and what happens next. Copy the template free.

A plain employment contract template covering duties, pay, hours, confidentiality, ownership of work, notice and the clauses people argue about later.

A short letter answering a screening desk's questions about a current or former employee, with a stated scope and nothing volunteered beyond it.

An exit interview form built around the decision to leave rather than a satisfaction score, with questions that produce answers somebody can act on.

An expense policy template: what the company pays for, spending limits, receipt rules, the approval route, and when a claim gets paid back.

An experience certificate template stating the dates served, roles held and work performed, written so a future employer or a visa office can verify it.

A grievance procedure template: how a concern is raised, who hears it, the timescales at each stage, the right to appeal, and how records are kept.

A half day request that names the hours rather than saying morning or afternoon, which is the ambiguity that causes the follow-up question.

A free headcount plan template: today's team by department, planned hires and backfills by quarter, the reason for each role, its cost and who approved it.

An internship completion certificate naming the project and the supervisor, so a university or first employer sees the real work. Copy it free.

An internship offer letter template with the dates, mentor, learning goals, stipend line and certificate promise that a student and a university both need.

A free IT asset inventory template: one row per device, with asset code, serial, specs, health, verified state, assignee and a log of every handover.

An equipment policy covering what the company issues, who owns it, acceptable use, damage and loss, repairs, and the register every device is recorded in.

A job offer letter you can copy, with bracketed placeholders for role, pay, start date and reporting line, plus notes on what to fill in first.

A short note for arriving after your shift start: the minutes, what caused them, whether the time was made up, and a line for the supervisor.

A leave and PTO policy you can copy: separate leave types or one PTO bank, yearly quotas, approvers, notice and what happens to unused days.

A note cancelling leave you already had approved, covering the days going back to your balance and who needs telling that cover is no longer needed.

A letter asking to extend leave you are already taking, sent before the original end date rather than on the morning you were due back.

Four leave request emails you can copy: asking for planned days, asking at short notice, and the manager's reply to approve or offer other dates.

A free leave tracker spreadsheet for Excel or Google Sheets: 4 tabs for leave types, yearly quotas, a request log and a live balance per person.

A maternity leave letter covering your last working day, the cover plan and how you want to be contacted while you are away.

A meeting minutes template with a filled-in example: attendees, 3 agenda items, decisions and an action table with an owner and due date on every row.

A short form for a scan that never registered: the date, the true clock time, why the terminal missed it, and the approver who signs the record off.

A one-page month roll-up per person: days present, absent, leave taken, late arrivals and total late minutes. The sheet a manager reads before a review.

A one-page monthly timesheet: hours by project for every date, expected hours beside them, and a month-end completion percentage. Free to copy or print.

Plan a month of shifts in three parts: standing assignments with start dates, a week-by-week grid, and a dated log of every change. Free to copy and print.

A no objection certificate for an employee applying for a visa, study, a second job or a loan, with 1 purpose stated on its face. Copy the template.

For a day spent off site on company business: where you went, who you saw, departure and return times, and the sign-off that keeps it off the absence list.

A free org chart template as a reporting-lines table plus an indented outline, so you can build the chart in any sheet or diagram tool and keep it current.

A running log of extra hours actually worked and signed off, month by month. One line per occasion, with the authorising manager named on each.

A running overtime log for one person: scheduled finish, actual check-out, extra hours, a running total and gross overtime pay at your rate and multiplier.

Asked for before the extra hours are worked: date, hours needed, the work that needs them, and a manager's approval written down in advance.

A paternity leave letter for a short absence around a birth, written to be sent in advance and adjusted when the baby arrives on its own schedule.

A free policy and procedure template: purpose, scope, the rules, numbered steps with an owner each, exceptions and a version log for any policy you write.

A letter confirming an employee through probation, with the assessment date, the terms that change on confirmation and space for the manager's summary.

A probation policy template: the length, the written criteria, the check-in rhythm, what an extension means, and how confirmation is recorded.

A promotion letter template naming the new title, the widened scope, the effective date and who the person now reports to, with a note on announcing it.

A free RACI matrix template: tasks in rows, people or roles in columns, one R, A, C or I per cell, and a check row that catches tasks with no single owner.

A reference letter built around two worked examples and an honest comparison, written by the manager who saw the work rather than by an HR administrator.

A relieving letter confirming an employee left on a stated date with dues settled and property returned, for the next employer. Copy the template.

A resignation acceptance letter template that confirms the leaving date, agrees how notice will be served and closes the loop on a voluntary exit.

A short resignation letter that states the last working day and nothing else, written by the person leaving rather than by the employer accepting it.

A free resource plan template for one project: roles, named people, planned hours per week and dates, plus a check that catches double bookings.

A note telling your workplace you are coming back sooner than planned, so the unused days go back to your balance and cover is stood down.

A salary certificate template setting out earnings components and deductions for a lender, with every amount left as a blank for you to fill in.

A salary revision letter template with the effective date, the revised structure, the reason for the change and what payroll needs before the next run.

A form for moving someone to a different shift from a stated date: current window, requested window, reason, effect on cover, and the approval.

A shift schedule built around cover: each shift's window and lead, who works it each day, a minimum headcount check and a handover log. Free to copy.

A trade between two colleagues on named dates. Both sign, the supervisor confirms cover and skills, and the roster is amended before the day arrives.

A short sick leave letter you can copy, fill in and send this morning, plus what to write when you do not yet know how long you will be out.

A sick leave policy template you can copy in 10 sections: yearly allowance, how to report sickness, when a note is needed, pay and the return-to-work chat.

A free skills matrix template with people in rows, skills in columns, a 0 to 4 level in each cell and a gap row that flags skills only one person holds.

A social media policy template covering personal posting, client confidentiality, who may speak for the company, and what to do when a post goes wrong.

A free standard operating procedure (SOP) template with purpose, scope, roles, a numbered step table with owners and proof of done, and a revision log.

A termination letter template covering the last working day, notice handling, final settlement items, property to return and access that must be closed.

A printable time-off request form in 3 parts: the employee's dates and cover, the manager's decision, and the HR record that updates the leave balance.

Four timesheet reminder emails to copy: the weekly heads-up, the missing-hours nudge, the approval reminder for managers and the month-end final call.

A blank timesheet that splits a person's day across the projects they worked on. Hours only, no rates. Copy the grid, or fill the printable version.

A free training matrix template: people in rows, required courses in columns, a done, due or overdue code with dates in each cell, and a refresher tracker.

A nomination form that ties a course to a named skill gap and a measurable outcome, so a budget holder can judge it rather than rubber-stamp it.

A business travel request covering the purpose, the itinerary, the advance and the approvals, submitted early enough for fares to still be sensible.

A letter asking for unpaid time off once your paid balance is gone, written to answer the two things a manager weighs before saying yes.

A free utilisation report template: billable hours against available hours per person, a team rate, a project split and a week-over-week change.

A free weekly status report template for client projects: one status word, work done, next week's plan, milestones, risks and the decisions you need.

A one-page weekly sheet with start time, finish time, break and daily total. For teams that count hours worked rather than hours per project.

A free weekly work schedule: one row per person, one shift code per day, a shift key with paid hours and a change log. Copy it into any spreadsheet.

A form for working away from the office on stated dates: what will be done, how you can be reached, and how the day gets recorded in the attendance data.

A remote work policy template covering eligibility, how many days, core overlap hours, the home setup you expect, and what happens when the internet dies.

A request to work from home for a day or a stretch, written around what you will deliver rather than around why you would rather not commute.

A handover note written for whoever picks the work up, covering live items, the things only you know, and the accounts that need transferring.