Shift swap request
Swaps involve two people and two dates, which is why they go wrong. One form, signed by both parties, keeps the trade from becoming a conversation that only one of them remembers.
Questions people ask about this letter
Who is responsible if the second person does not turn up?
Write the answer into the policy before you need it. Most teams hold the person who accepted the shift responsible, and say so on the form.
Does a swap change anyone's contracted hours?
No, if the trade is even. If one party ends up with more hours in the week, that is extra time and belongs on the overtime form instead.
Can three people swap in a chain?
Avoid it. Use one form per pair. Chains collapse when one link falls out, and nobody can tell who is covering what.