Work from home attendance form
Home-working requests get declined for vague reasons and approved for vaguer ones. A form that names the dates, the work and the recording method removes most of the vagueness on both sides.
For days spent working away from the workplace. For a day spent at a client or a supplier, use the on-duty form, which is a different record.
Request to work from home Employee name and department: Dates requested: Single date, or from __ / __ to __ / __ Recurring or one-off: If recurring, which weekdays and until when Work to be done on those days: Name the tasks. Deep work, writing, review, calls Hours you will be contactable: Match your assigned shift window unless agreed otherwise How to reach you: Number and the channel you will be watching Anything that cannot be done away from the workplace: Equipment, signatures, physical files, site access Meetings on those dates: Which move, which you join remotely Manager decision: approved / approved for fewer days / declined Reason, if not approved as requested: ______________________________ How the day is recorded: ______________ (agree this before the day, not after) Manager signature ____________ Date ______
How to fill it in
- Agree the recording method up front. The commonest mess is a home-working day that shows as an absence because nobody decided how to mark it.
- Name the work. Requests naming a task get approved more often than requests naming a preference. They are also easier to review.
- Keep your contactable hours honest. Promising the whole shift and answering in the evening costs more trust than asking for a shorter window.
- Flag what cannot travel. A signature, a locked cabinet or a bench test decides the answer faster than any argument about productivity.
- Set an end date on recurring requests. Standing arrangements should be reviewed, not inherited by the next manager as an unexplained custom.
In PeopleMuster's live configuration, working from home is set up as a leave type with its own annual quota. A home day draws down a defined allowance instead of leaving a gap. How leave types are configured.
Questions people ask about this letter
Should a home day count against a leave balance?
That is a policy choice, and both models are in use. Decide it once, write it in the policy, and apply it the same way to everyone.
How does attendance get recorded for a day away from the workplace?
Where check-in runs on a terminal in the office, a home day produces no punch. It has to be recorded another way, which is why the form asks you to agree the method first.
Can a request be declined for one date and approved for another?
Yes, and often that is the right answer. The form has a line for it so the partial decision is recorded rather than negotiated twice.