PeopleMuster

Internship offer letter template

Internship letters answer questions a job offer never raises. How long does it run, who teaches the intern, and does a certificate arrive at the end.

Heading
[COMPANY NAME]
[COMPANY ADDRESS]
[DATE]
[STUDENT NAME]
[UNIVERSITY OR COLLEGE NAME]
Subject: Internship in [TEAM OR FUNCTION]

The placement
Dear [STUDENT FIRST NAME],
Congratulations. Your internship with [COMPANY NAME] is confirmed.
Programme: [INTERNSHIP TITLE]
Duration: [START DATE] to [END DATE]
Schedule: [DAYS PER WEEK], [HOURS PER DAY]
Mode: [ON SITE / HYBRID / REMOTE]
Mentor: [MENTOR NAME], [MENTOR TITLE]
Stipend: [STIPEND AMOUNT], paid [STIPEND FREQUENCY]

What you will work on
[LEARNING GOAL ONE]
[LEARNING GOAL TWO]
[LEARNING GOAL THREE]
Your mentor will review progress with you every [REVIEW FREQUENCY].

House rules
Client and project information stays inside the company.
Work produced during the placement belongs to [COMPANY NAME].
An internship is not an offer of employment and carries no promise of one.
Either side may end the placement early with [INTERNSHIP NOTICE] notice.

At the end
A completion certificate is issued after [END DATE], provided attendance and work are satisfactory.
Your university report will be signed by [MENTOR NAME] on request.
Please confirm by replying to [INTERNSHIP CONTACT EMAIL] before [REPLY BY DATE].
[SENDER NAME]
[SENDER TITLE]

Before you send it

  • Name the mentor. An internship with no named mentor becomes nobody's job.
  • Write three learning goals, not ten. Three get done.
  • Say in the letter that the placement is not a job offer. Students often assume it is.
  • Agree who signs the university form before the placement starts.
  • Where the placement is unpaid, say so on the stipend line rather than leaving it out.

Questions people ask about this letter

Should an internship letter promise a job?

No, and say so in the letter. Students plan around a hint. If a conversion path exists, describe it as a possibility with a decision date rather than a commitment, and keep that sentence separate from the offer itself.

How long should an internship letter be?

One page. The reader is a student and often a university office as well. Dates, mentor, schedule and the certificate promise are what both of them look for, and everything else can wait for the first day.

What does the completion certificate need to say?

The dates, the team, and what the intern actually worked on. A certificate with only dates is worth little on a first CV. Two specific sentences about the work make it useful to the person who earned it.

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