Time card calculator
A time card calculator adds each day's clock-out minus clock-in, takes the unpaid break off, and sums the week. Enter up to seven days below and you get the total in decimal hours and in H:MM, plus the days worked and the longest shift. Night shifts that finish after midnight count correctly.
Fill in every field to see the result.
How to use it
Step 1
Type each day's clock-in and clock-out as HH:MM on a 24-hour clock, so 17:30 rather than 5:30pm.
Step 2
Put that day's unpaid break in minutes. A paid break stays at zero, because it's part of the paid time.
Step 3
For a day off, enter the same time in both boxes, such as 00:00 and 00:00. The tool counts it as a day not worked instead of guessing.
Step 4
Copy the decimal total onto the sheet you pay from, and keep the H:MM figure for anyone checking against the clock.
Questions people ask
How do I calculate hours on a time card?
Take the clock-out, subtract the clock-in, then subtract any unpaid break. Do that for each day and add the days together. A day from 09:00 to 17:30 with a 30-minute unpaid break is 8 hours.
How do I enter a shift that ends after midnight?
Enter the times exactly as the clock showed them. A clock-out earlier than the clock-in, like 22:00 to 06:00, is read as the next morning. That shift is 8 hours before the break comes off.
Should the total be written in decimal hours or hours and minutes?
Use decimal hours for anything you multiply by a rate, because 15:30 means 15.5 hours, not 15.3. Keep H:MM for comparing against the clock. The calculator prints both, so you never convert by hand.