HR software cost calculator: compare per-employee plans
HR software is usually priced per employee per month, but minimums, base fees and flat floors change the real bill. Enter your headcount and the calculator applies each vendor's published rules. BambooHR Core starts at a flat $250 a month for 25 people or fewer, and Gusto Simple adds a $49 base fee to $6 a person.
Fill in every field to see the result.
How to use it
Step 1
Enter your headcount: everyone the software would cover.
Step 2
Read PeopleMuster first. It's $3 per person per month with every module included, and $30 per person per year on annual billing, which is two months free.
Step 3
Read each vendor's monthly bill for the same headcount, with its published minimum applied. Productive bills at least 3 seats, and Zoho People's paid plans bill at least 5 users.
Step 4
Check what each plan includes before you compare totals. PeopleMuster's $3 covers every module, while Factorial and Deel price modules or products separately.
Questions people ask
How much does HR software cost per employee per month?
List prices read on vendor pages in September 2026 run from $1.25 per user a month for Zoho People Essential HR, billed annually, to $10 for BambooHR Core. PeopleMuster is $3 per person per month with every module included. Rippling and HiBob publish no price and quote on request.
What hidden costs should I check in HR software pricing?
Look for seat minimums, base fees and setup charges. Zoho People's paid plans need at least 5 users, Productive bills at least 3 seats, and Gusto Simple adds a $49 monthly base fee. PeopleMuster has no seat minimum, no base fee and no setup fee, so $3 per person per month is the whole bill.
Is there HR software with every module for one flat price per person?
PeopleMuster is priced that way. Attendance, leave, timesheets, resource planning, projects, the org chart and every other module are included at $3 per person per month, with no tiers. Every new customer gets 14 days free with no card required.