Todos
Small jobs need somewhere that is not a project board and not a sticky note. Lists here are personal by default, and any of them can be shared with one colleague or a few.
Make as many lists as you like. A shared list shows who shared it, so its origin is never a guess.
The view splits into Today's Agenda and Upcoming Work. Today is the short one, and that is the point.
Every item counts down the days to its due date. Once the date passes the item is flagged OVERDUE in plain language.
Each list reports how many items are done. Completed items hide by default and a toggle brings them back.
Finished lists go to Archived rather than to the bin, so last quarter's list is still readable.
The split into two buckets is the whole design idea. One long list of forty items gets ignored by lunchtime. A list of five for today gets worked.
Sharing a list is the cheapest handover there is. Two people, one list, no meeting. For a hand-off that needs to happen the same way every time, the SOP templates are the better tool.
Knowing which of the two you want takes about ten seconds. A list you invented this morning is a todo. A list somebody will run again next quarter is a template.
A todo list is a page you open, not another thing that pings you. For people who already get forty notifications a day, that is the appeal.
What it does
- Today against upcoming
- Two buckets rather than one long scroll. Today's agenda is deliberately short.
- Day countdown and overdue flag
- Each item shows days remaining, then flips to an overdue flag once the date passes.
- Shared lists name their owner
- A shared list carries a Shared by line, so nobody wonders where it came from.
- Archive rather than delete
- Old lists move to Archived and stay readable.
What it needs before it works
- Nothing at all. A todo list is the one surface here that needs no setup, no project and no admin.
- Sharing needs the colleague to be a member of the workspace, since a list is shared with a person rather than an email address.
- A due date is worth adding even when it is a guess. Without one an item never shows a countdown and never turns overdue, so it sits there forever.
Questions people ask
When should work go on a board instead?
When it belongs to a client project. Board cards count toward the project's task progress. Todos are for the personal jobs around the edges.
Who sees a list I share?
Only the people you share it with. They see it labelled with your name as the person who shared it.
What happens to a list once the work is finished?
Archive it. The list stops cluttering the view and stays readable, with its completed count intact.