How much does HR software cost per employee per month in 2026?
HR software costs from $1.50 to $25 per employee per month on the price lists vendors published in September 2026. Zoho People Essential HR sits at the low end and BambooHR Elite at the top. Many vendors publish no price at all. PeopleMuster costs $3 per person per month with every module included.
Here are the figures you can check yourself, each read on the vendor's own pricing page in September 2026. Zoho People runs from $1.50 a user on Essential HR to $5 on Enterprise, paid monthly, with a 5-user minimum on paid plans. WebHR starts at $2 an employee, with add-ons from $0.50 to $2 each. HarmonyHR and Deel HR Core both start at $5. Factorial starts at $8, with modules added on top.
On BambooHR you choose from three plans: Core at $10, Pro at $17 and Elite at $25 per employee per month. If your team has 25 people or fewer, you pay a flat rate from $250 a month instead. Personio shows one entry figure, from €7.60 per employee per month, and keeps its tiers behind a demo.
A long list of vendors gives you no number at all. Rippling, HiBob, Darwinbox, Resourceinn, Workday and ADP Workforce Now all price by quote. On Keka you see plans and regions but renders its base price in the browser, with a minimum headcount under it.
So the headline rate is only part of your bill. Four things move what you pay. A base fee is one: Gusto Simple adds $6 a person on top of $49 a month. A flat floor is another, like BambooHR's $250 for small teams. Seat minimums count too, such as Zoho People's 5 users. Then there are modules sold one by one, like ChartHop's at $3 to $4 each.
To compare two quotes, write each one as a yearly total for your real headcount. Include every base fee, add-on and minimum. A cheap rate with a floor under it can cost a 12-person team more than a higher flat rate.
PeopleMuster keeps that sum simple. You pay $3 per person per month from the first person, with no seat minimum, no base fee and no setup fee. Every module is in that price: attendance, leave, shifts, timesheets, the capacity plan, projects, clients, devices, SOPs and the helpdesk.
Annual billing is $30 per person per year, which is two months free. You get 14 days free first, with no card, and you can cancel any time.
Related questions
How much does HR software cost for a team under 25 people?
Small teams often meet a floor rather than a per-person rate. BambooHR charges a flat rate from $250 a month for 25 employees or fewer, and Zoho People's paid plans need at least 5 users. PeopleMuster charges $3 per person per month from the first person, with no minimum.
Is HR software priced per employee or per user?
Most HR vendors price per employee per month, because every employee has a record. Some count users or seats instead, and a few charge a flat monthly fee per company. PeopleMuster counts people: $3 per person per month.
What is a base fee in HR software pricing?
A base fee is a flat monthly charge that sits under the per-person rate. Gusto Simple, for example, is $49 a month plus $6 per person, from September 2026 figures. PeopleMuster has no base fee, so $3 per person per month is the whole bill.
Do HR software prices include every module?
Often they don't. BambooHR sells three tiers, Factorial adds modules to a starting price, and WebHR sells add-ons from $0.50 to $2 per employee. At PeopleMuster, $3 per person per month includes every module.