Leave impact calculator
Approving leave is a capacity decision disguised as an HR one. Four people off in one week strips a fifth of the month from a small team. That cost is easier to see before the approval than after it.
Fill in every field to see the result.
How to use it
Step 1
Set the period and the team as normal, then enter the leave request you are weighing up.
Step 2
Run it twice. Once with the request excluded, once with it included.
Step 3
Compare the available hours and the percentage lost between the two runs. The difference is what approving it costs.
Step 4
Check the coverage figure alongside the hours. A request can be affordable in hours and still leave a day uncovered.
Questions people ask
Why check capacity before approving leave?
Because the cost is uneven. The same three days cost almost nothing in a quiet fortnight. In a tight one they cost a deadline, and the difference is visible in advance.
Does approving leave update the plan in PeopleMuster?
Yes. The day is marked on the capacity grid and its hours leave the plan. Leave requests and the grid read from one database, rather than being synced between two tools.
Can this show which weeks are safest to be away?
Indirectly. Run each candidate week and compare the percentage lost. The week that loses least is the cheapest one to grant, before anything else is weighed.