How do I track which laptop each employee has?
Track company laptops with an asset register: one record per machine, with a device code, the serial, a status and its one current holder. PeopleMuster's device register keeps that record for every laptop, logs each hand-over on an Assignments tab, and exports the full list to CSV.
Most teams start with a spreadsheet. It works until a laptop changes hands and nobody edits the row, and then your file says two people hold the same machine.
Give every machine a code you control, in a shape like HL-DSP-001, and put it on a sticker. Record the manufacturer's serial beside it. You'll use the code day to day, and the serial is what a repair shop or an insurer will ask for.
Write down what the machine is, too. PeopleMuster's register keeps the model, brand, processor, memory, storage, screen size and generation, and you can filter by any of them. When someone asks for a laptop with more memory, you'll find one in seconds.
Keep one holder per machine. Each device in PeopleMuster carries one current assignee. The Assignments tab keeps the history, so you can still say who had a laptop last March. A machine with nobody against it shows as available.
Track condition as well as ownership. Every device has a status of Ready, Under maintenance or Retired, plus a health grade. The dashboard counts what's ready and available right now, which answers "do we need to buy another?" before anyone orders one.
Check the records against the machines. Once a quarter, ask each person to match the serial on their sticker with the record, then mark the device verified. PeopleMuster shows each device's verification state and filters by it, so you'll see at a glance which machines still need a look.
Tie laptops to joining and leaving. A checklist template for new starters can include the hand-out, and an off-boarding checklist can include the return, each step with an owner. Laptops go missing between the last day and the handover, and a named step closes that gap.
Standalone asset tools charge separately: Snipe-IT's hosted plans start at $39.99 a month, and its self-hosted edition is free (snipeitapp.com, September 2026). In PeopleMuster, the device register comes with every other module for $3 per person, per month.
Related questions
What should a laptop register record?
At minimum, a device code, the serial number, the model, the current holder and a status. Add the specifications you shop by, such as memory and storage, and a verified flag for your last physical check.
How often should we check laptops against the register?
Once a quarter suits most small companies, plus a check whenever someone joins or leaves. Ask people to read the serial off their machine rather than trusting the sticker alone.
Can employees see which laptop is assigned to them?
Yes. Seeing your own device is part of the baseline every PeopleMuster account keeps. The full register sits behind the device permissions, which an administrator grants to a role.