How do I track employee leave in Excel?
Employee leave tracks well in Excel with two sheets: a log with one row per leave request, and a balance sheet with one row per person and leave type. NETWORKDAYS counts the working days in each request, SUMIFS adds up days used, and the allowance minus days used gives the balance. Company holidays go in a named range.
Set up the log sheet first. Give it seven columns: Name, Leave type, Start date, End date, Days, Status and Approved by. Every request becomes one row, including the ones that get turned down, so your history stays complete.
Let Excel count the days. List your company holidays on a third sheet and name that range Holidays. In the Days column, =NETWORKDAYS(C2, D2, Holidays) returns the working days between start and end with weekends and holidays taken out. A request from Monday to Friday with one holiday in it counts as 4 days.
Next, build the balance sheet. Put one row per person and leave type, with columns for Allowance, Used and Remaining. In Used, =SUMIFS(Log!E:E, Log!A:A, A2, Log!B:B, B2, Log!F:F, "Approved") adds up approved days for that person and type. Remaining is simply Allowance minus Used.
Add two guard rails. Conditional formatting that turns Remaining red below zero catches an over-booked balance on the day it happens. A data validation list on Leave type and Status stops the spelling drift that quietly breaks every SUMIFS.
A sheet like this runs a team of ten for a year. It starts to strain when several managers edit it, when approvals arrive by chat and get typed in later, and when the project plan sits in a different file. You'll know it's time when two people book the same week and neither sheet shows the clash.
PeopleMuster runs the same routine without the formulas. Each person requests leave on their own screen, a manager approves it, and Leave Usage shows days used, allocated and remaining by type. Holidays sit on one company calendar, and approved leave appears as L on the resource allocation grid at once. We load your people, leave types and existing balances with you during setup, and a CSV importer takes your current sheet as it is.
Related questions
What formula calculates leave days in Excel?
=NETWORKDAYS(start, end, Holidays) returns working days between two dates, leaving out weekends and any dates in a range named Holidays. A Monday-to-Friday request with one holiday counts as 4 days.
How do I calculate a remaining leave balance in Excel?
Subtract the days used from the allowance. Use SUMIFS on the leave log to add up approved days for one person and one leave type, then take that from the allowance, for example 10 minus 6 leaves 4.
Can I move my Excel leave tracker into PeopleMuster?
Yes. We load your people, leave types and balances with you during setup, and the CSV importer reads your existing sheet. Leave history then lives in one place, with approvals and usage per type.