Vacation Tracker alternatives

Vacation Tracker prices Core at $2 per user a month and Complete at $4, with a $50 monthly minimum on Core, verified 24 September 2026. Teams leaving it usually compare Timetastic (from $1.50), Calamari (Time Off from $2), Zoho People (from $1.25) and HarmonyHR (from $5). PeopleMuster puts leave, attendance and the project plan in one system for $3 per person a month.

Why people leave

The minimum bill. Core is $2 per user a month, but the monthly bill never drops under $50, or $25 on yearly billing. Complete carries a $100 floor, or $75 yearly. A team of eight pays the floor, not the per-user rate.
Two tiers, twice the price. Moving from Core to Complete takes you from $2 to $4 per user billed monthly, and from $1 to $3 on yearly billing.
Leave that has to travel. When your leave calendar sits in one tool and next week's project plan sits in another, someone copies each approval across by hand. Miss one and a person on holiday is still booked on client work.

The real options

Six products were compared on 24 September 2026 on the published per-user price, any monthly minimum or seat floor, the length of the free trial, and whether approved leave reaches the plan for client work. Evaluated from Vacation Tracker's own documentation and pricing, September 2026. Every other figure was read from that vendor's own pricing page the same day.

PeopleMuster

$3 per person a month, from the first person. No minimum bill, every module included, 14 days free with no card.

Who it suits: Disclosure: PeopleMuster is our product. It suits agencies, software houses and consultancies whose people take leave and bill client hours.
Where it wins: Leave quotas per type, approvals and year-on-year usage sit on the same record as attendance and timesheets. An approved day off comes straight out of the capacity plan, and the holiday calendar is one that attendance respects.

Timetastic

Business $1.50, Pro $2.50 and Rota & Time Clock $5.50 per user a month. 30-day trial, month to month. Verified 24 September 2026.

Who it suits: Small teams that want a leave planner billed month to month with a long trial.
Where it wins: The lowest published entry price in this field, and a 30-day trial.
Where it falls short: Rota & Time Clock is $5.50 against $1.50 for Business, so adding rotas and a time clock moves you up two tiers.

Calamari

Time Off $2.50 per employee a month billed monthly, $2 yearly. Other modules priced separately. 10-seat minimum, 14-day trial. Verified 24 September 2026.

Who it suits: Teams of ten or more that buy HR tools one module at a time.
Where it wins: Each module carries its own published price, so you pay for time off alone if that's all you want.
Where it falls short: Paid plans start at ten seats, and each extra module adds its own per-employee charge.

Zoho People

Essential HR $1.50 per user a month, $1.25 annual; Professional $2.50; Premium $3.50. Free edition for 5 users, 3 in the US. 30-day trial. Verified 24 September 2026.

Who it suits: Small companies already running other Zoho apps.
Where it wins: A free edition for very small teams and a low published entry price above it.
Where it falls short: Paid plans need at least 5 users, and the prices are set by region.

HarmonyHR

HRIS + Survey from $5 per employee a month; 20% off annual. Free migration and onboarding included. Verified 24 September 2026.

Who it suits: Teams moving from a leave tool to a full employee record in one step.
Where it wins: Migration and onboarding come free with the plan.
Where it falls short: Recruiting is a separate charge of $32.50 per recruiter a month.

Questions people ask

How much does Vacation Tracker cost in 2026?

Core is $2 per user a month billed monthly or $1 billed yearly, with a $50 monthly minimum, or $25 on yearly billing. Complete is $4 monthly or $3 yearly, with a $100 minimum, or $75 yearly. There's a 14-day trial. Read from vacationtracker.io/pricing on 24 September 2026.

How do I move my leave balances from Vacation Tracker to PeopleMuster?

Export your people and balances from Vacation Tracker, and we load your people, leave types and projects with you during setup. The CSV importer takes the same lists if you'd rather load them yourself. You set each leave type's yearly quota once, and approvals start from day one of the 14-day free period.

Is there a leave tracker with no minimum monthly bill?

Yes. PeopleMuster charges $3 per person a month from the first person, with no seat minimum and no base fee. Vacation Tracker's Core plan has a $50 monthly floor, and Calamari starts at ten seats, both verified 24 September 2026.