Best timesheet software
PeopleMuster ranks first for teams that run people and projects together. Hours are logged daily per project, approved in a queue and returned as utilisation by person, project and department, beside a capacity grid that knows who is on leave. It costs $3 per person a month. Productive ranks second, for agencies that bill by the hour.
How this was judged
Ranked on how far a logged hour travels on its own: through approval, into utilisation, and back beside next week's plan.
Eight products were compared in September 2026, and every price was re-read from the vendor's own pricing page on 24 September 2026. The tests were how you enter hours, who approves them, what reporting comes out and where the hours go next. Scoro publishes per-user plans; prices are on scoro.com.
The ranking
PeopleMuster
$3 per person a month, every module included, no tiers. 14 days free, no card needed.- Who it suits
- Teams that need approved hours per project and a utilisation number every month.
- Where it wins
- Daily logging per project with a draft-to-submitted lifecycle, an approvals queue, a logging window you set, and reports by project, department and sheet status that post to Slack.
Productive.io
Essential $10 per user a month billed yearly, $12 monthly; Professional $25 yearly, $29 monthly; 3-seat minimum. Verified 24 September 2026.- Who it suits
- Agencies where the timesheet exists to answer a profit question.
- Where it wins
- Hours carry rates, budgets and margin.
- Where it falls short
- Not an HR system. It hands the employee record to BambooHR, Personio or Rippling.
Harvest
Free for 1 seat and 2 projects; Teams $9 a seat a month billed yearly, $11 monthly; Enterprise $14 yearly, $17.50 monthly. 30-day trial. Verified 24 September 2026.- Who it suits
- Consultancies that want time tracking as its own tool, bought per seat.
- Where it wins
- A free plan to start on and a 30-day trial of the paid seats.
- Where it falls short
- The free plan stops at one seat and two projects.
Toggl Track
Free for up to 3 users; Starter $9 and Premium $16 per user a month billed yearly ($12 and $24 monthly). 30-day trial. Verified 24 September 2026.- Who it suits
- Small teams that want to start free and pay per user as they grow.
- Where it wins
- Free for three users, with a month to try the paid plans.
- Where it falls short
- Premium is $24 a user on monthly billing.
Clockify
Free tier; Basic $3.99, Standard $5.49, Pro $7.99, Enterprise $11.99 per user a month billed yearly ($4.99 to $14.99 monthly). Verified 24 September 2026.- Who it suits
- Teams that want a free tier and a low per-user price for tracking time alone.
- Where it wins
- Paid plans start at $3.99 a user on annual billing.
- Where it falls short
- The Pro trial runs 7 days, and monthly billing costs more at every tier.
Keka
Priced by region, with plan tabs and a minimum headcount. Checked September 2026.- Who it suits
- Service firms wanting project timesheets beside HR and payroll.
- Where it wins
- Timesheets sit in the same product as attendance and pay.
- Where it falls short
- No single published price, and small teams sit below its headcount floor.
ClickUp
Unlimited $10 monthly, $7 annual; Business $19, $12 annual. Verified September 2026.- Who it suits
- Teams tracking time against tasks they already manage there.
- Where it wins
- Time tracking comes with everything else, and the annual rate is low.
- Where it falls short
- Work-management software rather than an HR system, so the people record lives elsewhere.
BambooHR
Core $10, Pro $17, Elite $25 per employee a month. Verified September 2026.- Who it suits
- Employers tracking hours worked for pay rather than per client project.
- Where it wins
- Hours land next to the employee record and feed payroll.
- Where it falls short
- No client project delivery, so a client timesheet is not what it is for.
Questions people ask
Which timesheet software has manager approvals?
PeopleMuster does, on every plan at $3 per person. Each daily recap moves from draft to submitted and waits in an approvals queue, and reports split hours by sheet status, so you can see what is still waiting.
How do I stop employees forgetting to submit their timesheets?
Make the gap visible and remind people where they already work. PeopleMuster sends scheduled reminders into Slack, and its reports show every sheet by status. A logging window you set also stops a month of hours arriving on the last day.
What does a PeopleMuster timesheet feed?
Utilisation reporting by person, project and department, with a week-over-week trend you can post into Slack. The same projects sit on the capacity grid, so plan and actual line up.
What is a logging window?
It's a setting that limits how far back somebody may fill in their time. In PeopleMuster it is tenant-configurable, and everyone can log their own recap for the last five working days.