Resource Guru alternatives
Resource Guru prices Grasshopper at $5, Blackbelt at $8 and Master at $12 per person a month, verified 24 September 2026. Teams leaving it compare Float (Starter $7), Runn (Lite $7, 20-seat minimum), Teamdeck and Productive.io. For scheduling that already knows about leave, timesheets and the HR record, PeopleMuster is the strongest alternative at $3 per person a month.
Why people leave
- Three tiers, and the one you need sets the bill. Grasshopper is $5 a person and Master is $12. When the feature you want sits on Master, every scheduled person costs the top rate.
- A schedule on its own. Booking people is one job; approving their leave, logging their hours and keeping their records are others. Teams running those jobs in other tools reconcile the schedule with them by hand each week.
- Growing into a second system. As a team passes 20 or 30 people, owners often want HR and planning under one login instead of adding another subscription.
The real options
Five products were compared on 24 September 2026 on four points: the published price per person, how far the top tier sits above the entry tier, any seat minimum, and whether the schedule reads leave from the staff record or from a separate tool. Evaluated from Resource Guru's own documentation and pricing, September 2026. Every other figure was read from that vendor's own pricing page. Teamdeck's page doesn't label its billing period, and it's quoted as shown.
PeopleMuster
$3 per person a month, or $30 per person a year billed annually. Every module included, no tiers, no setup fee.- Who it suits
- Agencies, software houses and consultancies that schedule people across client projects.
- Where it wins
- A daily capacity plan with under, full and over bands, with approved leave and the holiday calendar already in it. A skills taxonomy maps to each person, and timesheets by project show where the hours really went.
Float
Starter $7 and Pro $12 per scheduled person a month; Enterprise custom; guests free. Verified September 2026.- Who it suits
- Studios that plan who is booked on which project, week by week.
- Where it wins
- A scheduling grid with time off in it, and free guests for people who only view.
- Where it falls short
- Scheduling is the whole product; the employee record lives in another system.
Runn
Lite $7 and Standard $11 per resource seat a month billed annually ($9 and $13 monthly); Advanced custom. 20-seat minimum, 30-day trial. Verified 24 September 2026.- Who it suits
- Delivery teams of twenty or more whose main problem is capacity.
- Where it wins
- Resource planning is the entire product, with two published tiers.
- Where it falls short
- Paid plans start at 20 seats, so a team of ten pays for twenty.
Teamdeck
Light Member $2 and Full Member $6 per member a month, as printed; the page doesn't say whether that's annual or monthly billing. 14-day trial. Verified 24 September 2026.- Who it suits
- Teams that want a mix of full planners and lighter members on one account.
- Where it wins
- Two member types at two published prices.
- Where it falls short
- The billing period isn't labelled on the pricing page, so the real monthly figure needs a check.
Productive.io
Essential $10 and Professional $25 per user a month billed yearly ($12 and $29 monthly). 3-seat minimum. Verified 24 September 2026.- Who it suits
- Agencies that want scheduling inside a full agency operations tool.
- Where it wins
- Capacity and time off sit beside projects and time tracking.
- Where it falls short
- Every plan starts at three seats, and the employee record lives in BambooHR, Personio or Rippling by Productive's own account.
Questions people ask
How much does Resource Guru cost per person?
Grasshopper is $5, Blackbelt $8 and Master $12 per person a month, and paying annually gives two months free. There's no setup fee and the trial needs no card. Read from resourceguruapp.com/pricing on 24 September 2026.
Does PeopleMuster show leave on the resource schedule?
Yes. The capacity plan reads leave approved in PeopleMuster and the company holiday calendar directly. When a manager approves a request, that person's days drop out of the plan at once, so the under, full and over bands stay accurate without a manual update.
How do I move my team off Resource Guru?
We load your people, leave types and projects with you during setup, with no setup fee. The CSV importer takes the same lists from a spreadsheet if you'd rather load them yourself. Planning starts inside your 14 days free, so you can run both side by side before the first bill.